Washington Cutting Horse Association
Yearly Board and General Meeting
January 12, 2008 2:00 pm
President Scott Tullis called the 2007 Yearly Board and General Meeting to order. Attendance was called and the following Officers and Board Members were present: President- Scott Tullis, Secretary- Becky Sleeman, Treasurer- Patti Scott, Greg Jones, Jason Scaper, John Paul, Pete Sartin, Jerry McGuire, Jeff Sleeman.
The Minutes to the 2006 meeting were read and Patti Scott moved to approve them. Greg Jones seconded and they passed.
Patti Scott gave the financial report. She had sheets of accounts for each show and the final year-end report. Please take a look at the year-end totals. We have approximately $20,000 being carried over if Jafco sends back our $500 deposit. We are having problems with that. Jeff proposed that we keep trying to get it but if not tell them that is our deposit for next year and take it off the total we will owe them for next years stalls.
Greg Jones moved to accept the report. Passed
Committee Reports:
Sponsorship: Brent Matthews reported that he would send out “Thank You” letters to last year’s sponsors and ask for the same amount from them this year.
Newsletter: Karen Jones reported that she would like some help. Becky reported that Krista Parypa said she could help and we will try and get her to help Karen out.
Limited Aged Event: Karen reported that it was good show. Patti reported that we made a $9100 profit. She suggested this was the time to bump up our added money. Jerry McGuire discussed keeping our entry fees similar to last year. Of course the cattle will be higher and there will be a slight change with added costs. Dave Huber suggested that we sign up people to help with duties at the LAE. Jerry suggested that we get the trainers to each take a day and have their people in charge of that day for jobs.
We will discuss this further as we get closer to the LAE. Our LAE will be October 1-3, 2008 at Sartin’s Arena with the Finals Show to follow on that weekend Oct. 4 & 5.
Jeff Sleeman moved and Pete Sartin seconded to increase the added money $5000. This would be having the following schedule for the money: $7500 to the Futurity (prorated)- $3000 to the Derby (prorated)- $3000 to the Classic/Challenge (prorated), and $1500 to the 7-Up Open and Non-Pro (prorated). This proposal passed.
Pete Sartin suggested that adding $30 more to the entry fees would add another $3000 to our club. Discussion on the 7-up and keeping it for the membership. Keeps everyone e involved in the LAE.
Practice Pen: Greg Jones reported that it ran okay this year. They would like more help in the pen running it. Kris Haas said we need to let everyone know when help is needed. Their barn would be more than willing to help. Jason Scaper said he would be willing to looking into putting together groups to help at the practice pen. Sharon Tullis asked if we had someone who wanted to chair this. Jason will put together a list of people who will do each show. Such as Jeff for the March show on the Westside. We will try to do this so we don’t have to pay any one to run the practice pen.
Website: Shannon wasn’t there to report but Becky and she are trying to put together a central entry form on the website to help with entries.
Saddles: our members have strictly funded this. This year we had a hard time getting it all put together. Could we put a $50 place on our membership forms so people could pay when they send in their memberships? Becky will make up a form and send it out. Pete would like to let everyone know more about what the points are for the saddle. Jason Scaper would like to see more saddles and wanted ideas to how we could get more saddles donated. Nina Lundgren suggested that w give people the option to donate money towards saddle or donate hours to help the club. Pete suggested not giving to open rider. Greg suggested giving 5 saddles and tell where they will go like Black rock did for Cascade. Patti reported that we have always paid the costs up until this year. RooHide saddles are going up to $2450 from the $2000 they were this year. We need to do more sponsorship. John Paul suggested that if 40 people stepped up and donated $100 we would have $4000. Sharon Tullis suggested that we need to get more people excited about the saddles. Jerry McGuire proposed that we give the same three as this year and give another saddle (total of 4) that will be drawn for. We can allocate the money that we made at the LAE to help out for the saddles. Sharon Tullis seconded. It passed with 1 opposed. Jerry moved that if we can’t get enough donations for the saddles that we get together and decide what to do. Sharon seconded. Passed with 3 opposing.
Cattle Pen Worker: Bob Clayton agreed to help out in back at Pete’s. He will put together his group to do the work.
Rule revised: Becky asked that we revise the Standing Rule for Awards. We need to change the amount of shows to be eligible for awards to be at least 50% of our shows. Such as last year we had 16 shows and it should say 8 times showed to be eligible. John Paul moved and Dave Huber seconded to change this rule. Passed.
Class Order: Patti Scott reported that she would like to change the order of classes to see if we get a bigger turnout for the Open and Non-Pro. She proposed that we change it to the following order:
$10,000 Novice
$10,000 NNP
$3000 Novice
$3000 NNP
Open
Non-Pro
Youth
$50,000 Amateur
Derby’s
$20,000 NP
$10,000 Amateur
$2000 Limit
$1500 Novice
$500 Rider
Jerry McGuire seconded. Passed
Show Schedule: This is the proposed schedule for next year.
March 8 & 9- Eltopia- Bonina Arena- (Lundgrens will run this show)
March 29 & 30 – McKenna- Stewarts Arena
April 26 & 27- Sunnyside- Sartin’s Arena
May 30-June1- Ellensburg, Venture Farms Arena (NCHA Days with Cascade Cutter)
June 28 & 29- Sunnyside- Sartin’s Arena
July 26 & 27- Dusty, WA- Cross Three Arena
Aug. 9 & 10- Eltopia- Bonina Arena- (Lundgrens will run this show)
Sept. 6 & 7- Sunnyside- Sartin’s Arena
Oct. 1-3- LAE @ Sartin’s Arena with Finals Show Oct. 4 & 5
John Paul moved that we approach CCC and tell them we would like to co-approve the NCHA Days. Seconded and passed.
Cattle Costs: Checked with Pete on cost of cattle at his place. He said no problem in amounts of cattle. There will probably be an increase but shouldn’t be too much. He is looking into the club taking the entire practice pen for the increase in cattle costs. Right now we pay $7.50 per rider for practice pen. If we offer $.50 or $1.00 more can we have all the practice pen.? Pete will let us know.
Office equipment: Becky would like to have the Internet available at the show and needs a new computer. Passed to upgrade on both.
Credit Cards: Patti proposed we need to have credit card service available. We need to be credit card friendly. We will need to add a sir charge for credit cards. Holly will check on her service. It was seconded and passed to have this available.
EquiCam: Let us know that they will be increasing their costs to $5 per run and $12 for LAE. This is the same increase as everyone else is getting.
Judges committee: Patti Scott, Josh Sleeman and John Paul will be on committee. We need to update our contract with cell #’s and phone #’s.
Banquet: Liz Southard proposed that we swap the banquet back and forth from the Eastside to Westside each year. Since it was on the Eastside this year we will have it on the Westside next year. Liz volunteered to get the Westside Banquet al lined out with dates and place by the middle of the season.
Nominations were open for the three Board member places that we have open:
Nominated- Jeff Sleeman, Pete Sartin, Holly Jones, Jerry McGuire, Greg Jones.
The three Board members for until 2011 are : Jeff Sleeman, Jerry McGuire, and Greg Jones.
The position of Vice President is open and Brent Mathews was nominated. Since on one else would accept nominations Brent is unanimously appointed Vice President.
Patti Scott moved and Sharon Tullis seconded to adjourn the meeting. Passed
Respectfully submitted,
Rebecca Sleeman
WCHA Secretary